Are virtual services right for your family, school or district?
   Hear Me Out Blog   

Starting the New School Year Strong

back to school time! As Clarke Itinerant Teachers, we’ve already hit the ground
running. Despite the lingering heat, summer is officially over and students are
returning to school this week as we frantically check items off of our “to do”
lists. Here are a few key people to connect with in the next few days to ensure
a smooth start to the new year:

Call the parents of each student; introduce yourself and find out:

·       How summer went for the student

·       How they like to be contacted (email, phone, text,

·       Concerns for the upcoming year

·       When last audiology appointment was and any changes
(if you don’t have a recent report from the audiologist)

·       Name of managing audiologist and if this person also
manages FM (sometimes it’s two different people)

Identify and coordinate the following school-related information:

·       Student’s school address and main phone number

·       Classroom / main teacher; contact this person and
introduce yourself, explain your role

·       Your primary contact (could be SPED teacher, SLP,
counselor etc.)

·       Report dates and format. Sometimes schools request a word
document, or sometimes we have access to an online IEP manager, for which
you’ll need access codes and log-in information.

·       Schedule your In-Service. You may need to coordinate
with the managing audiologist if they are doing an in-service at the school.

·       Make sure you have the most recent signed IEP. If not,
request it.

·       Request copy of the student’s daily schedule. For
elementary students the teacher will have it. For junior and high school
students, guidance department will likely be the place to get you a schedule.


·       Contact the audiologist (HA/CI and FM audiologists if
different) to introduce yourself.

·       Request reports if they are not already in the student’s
file. *Parents may be required to sign a release and this takes time, so ask

·       Find out what each student uses for amplification
including make and model of each device.  

·       Identify concerns the audiologist may have for the
upcoming year?

·       Discuss how the managing audiologist wants to handle
general troubleshooting and how she wants to be contacted when there is a
problem with equipment.

students! Set up a file/binder for each student that includes:

·       IEP/relevant testing

·       Audiological information including the most recent
report and audiogram

·       School information including calendar, contact people
(names, email, phone)

·       Family information (names, email, phone)

Hear Me Out

The Hear Me Out blog provides unique resources for students who are deaf or hard of hearing. It's a forum for itinerant teachers of the deaf to share their experiences as they grow as professionals! It is produced by Clarke's Mainstream Services team as part of our mission to support children with hearing loss and the professionals who serve them.

View our comment and posting policy. 


About the Hear Me Out Blog

Itinerant teachers of the deaf (TOD) provide direct services to children with hearing loss in mainstream schools, consultation to their teachers, and professional development to school staff. Itinerant TODs travel to a child’s neighborhood school to provide one-on-one educational support, foster listening and spoken language development, and help children build social and self-advocacy skills. They also act as a liaison between the family and their mainstream school. Hear Me Out provides a unique forum for these special teachers to share their experiences as they grow as professionals.

Hear Me Out is produced by Mainstream Services at Clarke Schools for Hearing and Speech as part of our mission to support children with hearing loss and the professionals who serve them.

Dr. Cindy Fleming

Hello Heather!!
I enjoyed going over your blog!!
I have my blog link in my signature at the end of all my emails so my teachers will have access to it at any time!! I also send them links when I have added something new to my blog!!
Have a great school year!!

Heather Stinson

Hi Suzan,
This is a great suggestion! Thanks for sharing 🙂

Comments are closed.

Hear Me Out Blog

About the Author

Heather Stinson (CAGS, MED, S/LP-A) received her master’s degree in Education of the Deaf from Smith College in 2006 and a graduate certificate in Children, Families, and Schools (with a concentration in research methodology) from the University of Massachusetts in 2012. In addition to her many years of experience working with children with hearing loss who communicate using listening and spoken language, Heather has also worked as a preschool classroom teacher.

Heather has presented both locally and nationally on issues related to mainstreaming students with hearing loss and is a contributing author to Odyssey magazine. Heather currently works as an itinerant teacher of the deaf and hard of hearing at Clarke Mainstream Services, a program of Clarke Schools for Hearing and Speech.

Our professionals are here to help.

Please contact any of our locations to learn more about Clarke’s broad array of programs and services.